Invisible Records

Most of the records that are in a library OPAC are there so that people can find them. There are some cases, however, where a library might want a record to be in their catalog but be invisible to patrons searching the OPAC. Koha lets libraries do this by allowing them to suppress individual records.

There are a few system-wide things that need to be in place for this to work:
  1. The OPACSupression global setting has to be set to "hide" (nhaisLOCAL has this set)
  2. There must be a record in the system that is set to be supressed (the Lilac Public library has a record set this way in the nhaisLOCAL system) 
  3. You must have the supress index set up in Zebra (we do -- ByWater took care of this as part of our setup)
Once everything is configured an individual record can be hidden from the OPAC by putting 1 (the number one) into the 942 tag, subfield n of the bibliographic record. It takes a few minutes after you save the record for the OPAC indexing to catch up with your edit, but after that the record will be not be found in OPAC searches. This suppression flag has no impact on the ability of the staff interface to find and display the record. If  the 942n is blank the record will display (assuming nothing else prevents it from doing so) in the OPAC.


Getting started with Group 2

The second group of libraries is beginning the process of implementing Koha systems through nhaisLOCAL.

We are excited to welcome Chester Public Library, Pease Public Library (Plymouth), and Somersworth Public Library into nhaisLOCAL. These libraries are expected to have their new systems up and running by March 2014.


Quick Project Update

As of this past Monday five out of the six libraries in the first nhaisLOCAL group have live Koha systems up and running. The 6th one had a problem sending their data to ByWater for loading and is now expected to go live in early August. There are always lots of little things to learn, and tweak, and sort out with a new automation system and the Group 1 libraries are in the thick of this process at this point.

Getting the first group of libraries up and running has been a learning experience for NHAIS Services as well as for the individual libraries. Among the many lessons we learned are that we need more structured ways to collect data to move libraries from their current systems (or their current card catalogs) to Koha and that six was too big a group to comfortably shepherd through the process.

Our next group of libraries will be going live by early 2014 and will include a maximum of 3 libraries. Then we will add up to 3 libraries at a time over 6 month periods. Once we have gone through a couple more cycles we will reconsider the pace and quantity of new nhaisLOCAL libraries that can be implemented.